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Tue, Feb 10 2026
Raju Karn
Getting BIS certification helps manufacturers sell regulated products legally and gain trust in the Indian market. However, many factories struggle at one critical stage-the factory inspection. This step checks whether your unit can maintain quality and safety on a daily basis, not just on paper.
Every year, applications get delayed or rejected because factories are not fully prepared for inspection. Missing records, untrained staff, or small setup issues often cause problems. The good news is that most of these issues can be fixed in advance. Understanding what inspectors look for helps you prepare better and clear the inspection without unnecessary delays.
A BIS factory inspection is a physical verification conducted by BIS officers to check whether a factory can consistently manufacture products as per Indian Standards (IS).
During the inspection, officers verify:
The goal is simple: to confirm that the factory can maintain quality, safety, and consistency—not just make one good sample.
Many manufacturers assume that passing lab testing is enough. That is not true.
BIS certification is based on system compliance, not sample compliance. Even if your product passes lab tests, your license can be rejected if the factory setup is weak or non-compliant.
That is why inspection failure is one of the most common reasons for BIS rejection.
One of the most common reasons for failure is an unfinished or unclear manufacturing setup.
Common issues include:
BIS expects the factory to be fully operational at the time of inspection. Any mismatch between documents and ground reality raises red flags.
BIS officers closely examine your quality control process, not just machines.
Failures happen when:
If your quality system depends only on experience and not on written procedures, BIS may reject the application.
For most BIS schemes, in-house testing facilities are mandatory.
Common problems:
BIS wants proof that you can test products regularly—not occasionally.
During inspection, BIS officers often speak directly to:
…it signals poor system control. Even if machines are perfect, untrained staff can cause inspection failure.
Product marking is a serious issue under BIS.
Failures occur due to:
BIS officers physically check marking plates, labels, and packaging. Even a small mistake can lead to objection.
BIS expects manufacturers to maintain raw material traceability.
Inspection fails when:
If you cannot prove where your raw materials come from and how they are checked, BIS may question product consistency.
Many factories fail simply due to poor documentation management.
Common missing documents:
BIS inspections are document-heavy. Verbal explanations do not replace written proof.
BIS officers check whether the factory layout submitted in the application matches reality.
Issues include:
Any major mismatch creates suspicion about operational control.
Some manufacturers outsource part of the process (like coating, heat treatment, or assembly) but do not disclose it.
This is a serious violation.
BIS may:
While BIS is not a safety audit body, basic hygiene and safety still matter.
Negative impressions form when:
A poorly maintained factory suggests poor process discipline.
In some cases, BIS officers collect samples during inspection.
Failure happens when:
Consistency is key. BIS checks whether the tested sample truly represents regular production.
BIS expects manufacturers to test products at defined intervals.
Inspection issues arise if:
BIS officers are trained to identify artificial compliance.
If inspection fails:
● BIS may issue observations
● Application may be put on hold
● Re-inspection may be required
● In serious cases, application is rejected
This leads to:
➜ Extra cost
➜ Loss of time
➜ Missed market opportunities
In some cases, you must restart the entire process.
Here are practical steps that actually work:
▸ Prepare factory at least 2–3 weeks in advance
▸ Align documents with actual operations
▸ Train staff on basic BIS questions
▸ Ensure testing equipment is calibrated
▸ Conduct a mock inspection
Preparation matters more than perfection.
PSR Compliance helps manufacturers prepare for BIS inspections and avoid common mistakes that lead to rejection.
📞 Call PSR Compliance: 7065883416Right guidance. Proper preparation. BIS approval without delays.
1. Why do BIS factory inspections fail?Inspections fail due to poor testing facilities, quality system gaps, standard deviations, documentation errors, sample failure, or lack of cooperation.
2. What happens if a BIS inspection fails?BIS issues a Non-Conformity Report, requests corrective actions, may stop BIS marking, and gives a chance to rectify issues.
3. What is a Non-Conformity Report (NC) in BIS inspections?It’s a report listing deficiencies as major (critical) or minor, highlighting areas needing correction.
4. How long do manufacturers have to fix inspection issues?Manufacturers usually have 30 days to submit corrective actions and root cause analysis.
5. Can BIS marking be used after a failed inspection?No, BIS may order a stop of marking until compliance is verified during re-inspection.
6. What is the rectification process after a failed BIS inspection?Submit corrective actions, undergo surveillance re-inspection, and retest samples if required.
7. What happens if non-compliance continues after inspection?License may be suspended, cancelled, or the manufacturer may face blacklisting and legal action under BIS Act 2016.
8. Can a manufacturer reapply after license cancellation?Yes, but re-application may be restricted if the license was cancelled due to non-conformity.
9. How can BIS inspection failures be avoided?Conduct pre-inspection audits, maintain calibrated equipment, train staff, and ensure document traceability.
10. Why is sample testing important in BIS inspections?Failed product samples lead to inspection failure; retesting ensures compliance with safety and performance standards.