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Online RNI Registration Process for Newspaper in India, Magazine, Printing Press

Overview of RNI Registration

RNI full form is Registrar of Newspapers of India is referred. In India, registering for an RNI is a must for starting a newspaper, magazine, printing press or journal company. The Press and Books Registration Act of 1867 governs the publishing business in India. These days, this is one of the industries with the fastest growth rates. Every newspaper, whether it be a daily, weekly, monthly, magazine, or journal, must self-register with the Registrar of Newspaper for India, an organization and printing press run by the Ministry of Information and Broadcasting. According to the Press and Registration of Books Act of 1867, this Ministry is in charge of overseeing and formulating rules and regulations for the Registrar of Newspaper for India (RNI). Establishing a newspaper, magazine, printing press or other type of business requires prior clearance from RNI.

India's publishing sector is expanding at a very rapid rate. The main law that controls and supervises the publication of books, newspapers, and magazines is the Press and Books Registration Act of 1867.

The Ministry of Information and Broadcasting oversees the office of the Registrar of Newspapers for India (RNI), which is also in charge of establishing regulations in accordance with the Press and Registration of Books Act of 1867. Therefore, anybody wishing to launch a newspaper, magazine, journal, etc. must first obtain RNI clearance.

What is RNI and RNI Registration?

Under the government of India's Ministry of Information and Broadcasting, the Registrar of Newspapers for India (RNI) is an independent organization. It was founded in 1956, and its major goal is to keep an extensive database of all the newspapers and magazines that are published in the nation. RNI is a regulatory body that oversees print media, making sure that it complies with a range of laws and regulations.

The procedure by which publishers of newspapers, magazines, and other publications apply for and get recognition from the Registrar of Newspapers for India is known as RNI registration. For every organization looking to print a newspaper in India, it is a legal requirement. The required paperwork and information must be submitted to RNI as part of the registration procedure in order for them to be verified and included to the official database.

What is the role of RNI?

The role and functions of RNI are mentioned below:

  • It keeps track of and aggregates the register of newspapers that are published and distributed in India; the register includes information on all registered newspapers.
  • A certificate of registration is granted by the RNI to newspapers that publish content under a legally binding declaration.
  • It examines and evaluates the newspaper's assertions regarding ownership, circulation, and other details.
  • It reports to the District Magistrate the titles that are available for publishers to utilize when submitting a new declaration.
  • Ensures and oversees the publication of newspapers in compliance with the Press and Registration of Books Act.
  • Verification and monitor the circular claims presented by the publication.
  • RNI gathers and provides the government with information on the Indian press at the end of each year. It also specifically alerts the government to new trends in circulation.

RNI creates policies for allocation, issues directives, and certifies newspapers in relation to the import of newsprint and the acquisition of domestic newsprint

Who require RNI Registration?

Any individual or corporate entity engaged in or planning to enter in the business of publishing of newspapers, magazines, journals, etc. will require a RNI registration, such as:

Indian Newspaper 

To run a newspaper in India, a firm or organization must first register with the RNI. Moreover, the RNI registration is also required by Regional newspapers.


Any editorial must be RNI Registered, even those found in newspaper editorials. 

International Journal

 To publish a newspaper in India, a foreign newspaper firm or organization must first seek RNI Registration. 


Publications of any sort, in any language, must be registered with the RNI.

Printing Press

According to the new rule of the RNI, all printing press in India now requires an RNI Certificate.

What are the Benefits of RNI Registration?

The benefits of RNI registration are mentioned below:

Legal Validity

Newspapers and journals that are registered under the RNI have legal validity. Publications cannot claim to be reputable or acknowledged without this registration.

Protection of Intellectual Property

The publisher's ownership rights are established and safeguarded by RNI registration. It stops the name, title, or content of the magazine from being misused or duplicated without permission.

Government Advertising Accreditation

Government advertising, a major source of funding for many media, is available to RNI-registered newspapers. To guarantee greater distribution and reach, government agencies frequently give priority to running ads in registered publications.

Protection of the title

Since title protection is so important to the publishing industry, RNI registration will grant it to any publishing company or publisher. The publishing company or any publisher will obtain title protection as it is essential in the publishing sector.

Security against Third-Party Obligations

In addition to providing ownership and title security, the register would also be shielded from any false claims made by outside parties. Additionally, this kind of registration offers defense against any copyright-related issues.

What are the documents required for RNI Registration?

The following attachments must be provided with the RNI together with the Application for Registration in the specified form:

  • Titled verification copy with attestation.
  • A duplicate of the Declaration of Start of Business in the format required.
  • A copy of the applicant's newspaper, magazine, or journal's inaugural edition.
  • A properly written and certified declaration stating that the applicant is not involved in any international partnership.
  • A document of the contract between the publisher and/or the printing press.
  • Certificate of Incorporation (if the applicant is a business or limited liability partner).
  • A copy of the registration certificate for the relevant store or enterprise (if the applicant is the owner).
  • A copy of the partnership deed, if the applicant is an LLP or partnership.
  • PAN of the commercial entity, corporation, or firm.
  • A copy of the board resolution (if applicable to the company).
  • Proof of identity and address for directors, proprietors, and partners.

Understanding the Verification Process and Guidelines for RNI Registration

  1. Finding a title for the newspaper and registering it are the first steps in the registration procedure; the next steps are carried out once this initial step is finished.
  2. The affected district's executive magistrate (DM, DC, JMIC, or DSP) must receive the application for title verification.
  3. It is forbidden to verify the same or a similar title in any language while it is in use in the state.
  4. In order to avoid delays and the rejection of applications based only on this reason, the applicant may, prior to submitting a formal application, use the title search feature on the RNI website to verify his title.
  5. The following must be made explicit in the application: 
  • The application will be evaluated for bilingual or multilingual languages if more than one language is listed in it.
  • If newspapers need to be published in several languages, separate applications can also be submitted for each language.
  • There is no need for title verification when introducing a new edition into a district within the same state.
  • In the event that a new edition has to be brought in from another state, title verification is required.
  • Articles in all languages for which a newspaper has been granted a bilingual or multilingual certificate must be published.
  • The applicant is unable to select his own name as the title name.
  • The title may not include any acronyms.

What is the process of RNI Registration?

The process of RNI registration includes the following steps:

Verification of the Title 

Verifying the title is the first and most crucial stage in the registration process for a newspaper. The goal of this procedure is to guarantee the title's availability and prevent future conflicts. After confirming these data, the District Magistrate (DM) grants his permission. To verify title, an application must be submitted that includes the following information:

  • The newspaper's name
  • The proprietor's name
  • The language used in communication
  • Regularity
  • The suggested publishing area

The relevant District Magistrate must get this information. Once these credentials have been confirmed, the DM sends the application to the RNI. The District Magistrate and publisher are then informed of the title availability through a letter of title verification that the RNI subsequently issues. To begin printing the newspaper, the publisher must submit a statement to the District Magistrate. Additionally, you may complete your RNI title verification online.

Authentication of Declaration

Once the title verification letter has been obtained from the RNI, it must be delivered to the appropriate authority (DM/DC/SDM/DCP/JCP/CMM, etc.) for authentication together with a duly completed declaration (Form-I). If the printer and the publisher are two different people, then separate statements from each are needed.

Separate declarations are needed from both districts if the printing press and publication are located in different ones. The declaration may be submitted by the printer from the printing press district or the publisher from the district or location of publishing.

Publication of the First Issue

According to the PRB Act of 1867, whether periodicity is daily or weekly, the first issue must be brought within 42 days following the declaration's validation. Within ninety days following the declaration's authentication, the first issue shall be published if the frequency is weekly or more.

If the printing press and publishing location are in separate districts, the publisher's filed place of publication declaration authentication date will be taken into account when determining the start of the first issue, which is 42/90 days. If the first issue's release be delayed, an updated declaration must be submitted. 

The publication needs to appear in the media outlets listed in the declaration. It should only include articles, news, and opinions, etc. Publications that are bilingual or multilingual should distribute news, opinions, articles, etc. in the specified languages.

Why PSR Compliance for RNI Registration?

In India, publishers of journals, magazines, and newspapers are required to register their RNIs. In addition to protecting intellectual property and granting legal recognition, it also makes government advertising possible. Therefore, to start a printing press, you will require RNI registration, and the experts at PSR Compliance will assist you with the same. RNI provides a comprehensive database of registered publications, which enhances the industry's transparency and growth in the print media sector. To guarantee a seamless and legal start into the print media space, contact with the experienced team of PSR Compliance and adhere to the rules established by the Registrar of Newspapers for India.

Frequently Asked Questions

  1. When RNI registration is not required?

You do not need to apply for an RNI number if you operate a news site since electronic news portals are not governed by the RNI.

  1. How long does it take to complete the RNI registration process?

Depending on how accurate the application is and how long the verification procedure takes, the registration process can take around 2-4 weeks.

  1. Do I mandatorily need to get an RNI registration for online newspapers or digital publications?

No, print media including newspapers, magazines, and journals explicitly need RNI registration. Digital publications and online newspapers are subject to separate regulatory systems.

  1. Do I need to periodically renew the RNI registration?

No, there is no need for a periodic renewal of RNI registration. On the other hand, in order to provide RNI with updated information regarding their publications, registered publishers must make periodic statements.

  1. What happens if I operate a newspaper without RNI registration?

It is against the law to run a newspaper without an RNI registration. Penalties, fines, and legal repercussions may result from it. To guarantee a publication's legitimacy and legality, RNI registration is required.